Commonly Forgotten Details When Wedding Planning | From an Arizona Wedding Photographer

Planning a wedding involves so many moving pieces, and even with a thorough checklist, a few small (but important!) details can slip through the cracks. Here are some commonly forgotten wedding planning details that can make a big difference on your big day:

Guest Comfort Amenities

Consider extras like water stations, fans or blankets (depending on the weather), and convenient bathroom locations. These little touches keep guests comfortable, especially if your ceremony or reception is outdoors.

Day-of Schedule for Key People

Having a detailed timeline is essential, but make sure it’s shared with your wedding party, close family, and vendors so everyone is on the same page. A shared group chat or printed versions can keep everyone in the loop!

Vendor Meals and Breaks

Don’t forget to set aside meals for your vendors! They’ll be working hard all day, so keeping them fueled will keep everything running smoothly. Include meal times in your schedule so vendors have a planned break.

Designated Someone for Gifts and Cards

Have a trusted person (or two!) responsible for collecting gifts, cards, and any sentimental items from the day. It ensures nothing valuable or meaningful gets left behind in the rush.

Backup Plans for Weather

Even if the forecast looks clear, it’s worth having a Plan B for weather. Consider umbrellas, tents, or an alternative indoor location so rain (or an unexpected heat wave, Arizona) doesn’t disrupt the day.

Transportation for Guests and VIPs

Think about how guests are arriving and leaving, especially if your venue is remote. Arranging shuttles or rideshares can prevent delays and keep things stress-free.

Lighting for Evening Celebrations

Evening weddings and outdoor receptions benefit from extra lighting. Fairy lights, lanterns, or even candles can create a cozy ambiance while helping guests navigate after dark.

Small Touches in the Getting Ready Space

Stock your getting-ready suite with snacks, drinks, and maybe even a Bluetooth speaker for music! It’ll keep energy up and ensure everyone feels comfortable and happy before the festivities.

Post-Ceremony Clean-Up Crew

Once the party’s over, someone needs to gather up decorations, flowers, and personal items. Whether it’s the venue or a hired team, having cleanup arranged makes the night stress-free for everyone.

Thank-You Notes for Vendors and VIP Guests

After the big day, sending personalized thank-you notes to vendors, family, and friends who contributed to your wedding adds a sweet and memorable touch.

Remembering these small details can make a big impact on the flow and feel of your wedding day. Adding a few of these elements into your planning can help make your celebration as smooth and unforgettable as possible!