Your wedding venue is so much more than just a backdrop. It sets the tone for your entire day. The style, lighting, layout, and little details will influence everything from your invitations to your photo gallery. Here are my top tips for finding the perfect space for your “I do’s.”
Feel the overall vibe
Modern loft, rustic barn, art gallery, cozy cottage, or even a breezy coastal boat venue, your venue’s aesthetic will inspire so many decisions for your wedding day. Think about how it will influence your colors, invitations, florals, and even the formality of your dress code. If it feels like you, that’s a good sign.
Getting ready spaces matter
Where you get ready sets the stage for your morning and your photos. Whether it’s an Airbnb, a family home, or a studio space, make sure it has beautiful light, enough space for your crew, and mirrors galore. Bonus points if your venue has a dreamy bridal suite that matches the style of your day.
Have a weather backup plan
Rain, snow, heat wave, or high winds, you can’t always predict weather. Make sure your venue has a solid Plan B that’s just as beautiful as your Plan A. That way, no matter what, you’ll love the space you’re saying “I do” in.
Ask about a day-of coordinator
Some venues include an on-site coordinator or manager — a total lifesaver for keeping things running smoothly. This person can work closely with you or your planner to manage logistics, answer vendor questions, and solve last-minute hiccups.
All-inclusive vs. bring-your-own
If you want a one-stop-shop experience, look for venues that offer packages with catering, rentals, and preferred vendors. Prefer to DIY or bring in your own florist, caterer, or entertainment? Make sure the venue allows outside vendors before you fall in love with it.
Think about your day from start to finish
From family photos in the afternoon to your grand exit at night — consider how the space flows all day long. Are there great spots for portraits? A big enough dance floor? Convenient parking? A safe place to store your belongings? These details matter more than you think.
Consider guest experience
Imagine your guests arriving. Is it easy to find? Is parking a headache or a breeze? Are restrooms conveniently located? A smooth guest experience helps everyone relax and enjoy your big day (and keeps you from answering a million “Where do I park?” texts).
Think about lighting all day long
Lighting makes or breaks your photos. Look for soft, natural light for your ceremony and portraits, and flattering, warm lighting for your reception. If your venue’s lighting is harsh or dim, factor in renting additional lighting to create the perfect atmosphere.
Check noise restrictions and curfews
Some venues have strict rules about when music must stop or events must end. If you’re picturing a sparkler exit at midnight or a late-night dance party, confirm that it’s allowed before you book.
Know the decor rules
Dreaming of dripping candlelight, lush hanging florals, or a big confetti toss? Some venues have restrictions around décor for safety or maintenance reasons. Ask for the rules upfront so you can plan accordingly.
Tour at the right time
Visit the venue at the same time of year and time of day as your wedding. You’ll get a better sense of how the light falls, how the space feels, and whether it fits the mood you’re going for.
Check for hidden costs
Before you sign on the dotted line, ask about any extra fees that may not be obvious. Things like security, cleaning, overtime charges, corkage fees, or extra rental requirements. Knowing the full picture will help you avoid surprise expenses later and keep your budget happy.
Final tip:
Take your time and trust your gut. When you find the right venue, you’ll feel it. The space will feel like it’s been waiting for you all along. If you’ve found your dream venue and are now on the hunt for the perfect photographer, click here to learn more and let’s chat all about your dream day!
